Explore The Position

Programs & Events Chair

Responsibilities

  • Fulfill the functions of the Program Committee
  • Organize and manage education programs and special events for the chapter.
    • Select, invite, and follow up with faculty/speakers to ensure their participation at events.
    • Research sites for events and follow through on all of the obligations of the contract made with the site at which the program will be held.
  • Recruit, retain, and direct the committee members; work with Members at Large in relation to the Local Planning Councils
  • Conduct monthly meetings.
  • Participate in annual planning and budgeting process.
  • Seek new chapter members; assist in fundraising efforts
  • Responsible for transitioning and educating incoming Program Chair on roles/responsibilities and other pertinent documents
  • Participate in monthly Committee Chair calls and will be expected to report out on event strengths and weaknesses
  • Work directly with Membership Chair on all HLNY programs and events
  • Provide active support to other committees and work in collaboration with other committee chairs
  • Own, maintain, distribute and advise board of programming activities with at least 3 months of advance planning
  • Accountable for making sure that HLNY meets annual chapter obligation of holding at minimum 2 educational and 2 networking events
  • Responsible for completion and submission of Face-to-Face and qualified education credit applications no less than 8 weeks in advance of programs
  • Responsible for obtaining speaker gifts with financial approval from Treasurer
  • Organize speaker no less than 1 speaker prep call within 2-4 weeks of the event. Program Chair will determine whether additional calls are needed, based on topic and panel
  • Research and maintain a database of potential speakers not limited to the New York area
  • Present at least 3 options of high profile speakers for board approval
  • Oversees EventBrite website as it relates to event registration
  • Will inform EventBrite manager if waived admission is required
  • Creates name badges and ensures that they bring name badges to event; makes indication on badges for new members
  • Responsible for bringing and removing signage at all events.
  • If event is a Face to Face event, ensures that proper reading materials and sign in sheets are at registration desk
  • Will confirm food and beverages for the events in accordance with the budget
  • Creates name tents for speakers and ensures that they are brought to event
  • Will ensure all technology needs and space needs are set for the event.
  • Works with Marketing Committee to create event specific brochures that includes speaker names, bios, and sponsors if applicable

 Qualifications

  • Organizational, time management, and administrative skills
  • Member in good standing with chapter for a least one year

 Term of Office

  • One (1) Year

Time Commitment

  • Average 10 hours per month
  • Miss no more than 2 board of directors meetings annually
  • Highly encouraged to attend all events, with requested attendance at Cocktails with the Chief, Gala, Past President’s Boat Ride and Holiday Party, and other functions as necessary.